Terms & Conditions

ASPIRE GYMNASTICS NI

MEMBERSHIP & FEES POLICY

British Gymnastics Membership

All parents/guardians are responsible for registering their child with British Gymnastics via the website.

Any child who is not insured through an active British Gymnastics membership will not be permitted to participate in any Aspire Gymnastics NI sessions.

Communication

All official communication from Aspire Gymnastics NI will be issued via email.

It is the responsibility of parents/guardians to:

  • Provide an accurate email address.
  • Check emails regularly for important updates.

Booking

By registering your child via the Class for Kids system, you confirm that you have read and agreed to the terms and conditions outlined in the Club Handbook.

Trial Sessions

  • Children on the waiting list will be invited to a trial session via email.
  • The trial invitation must be accepted or declined within 48 hours.
  • Payment must be made before the first session.
  • If paying by cash, you must confirm acceptance of the trial session and pay on the day.

Failure to meet these conditions will result in the booking being cancelled and offered to another child on the waiting list.

Rebooking & Monthly Commitment

Following a successful trial session, acceptance of a place commits you to a full month of sessions.

Aspire Gymnastics NI does not offer refunds.

Rebooking for the following month will be sent via email before the current month ends, giving a minimum of 3 days’ notice for payment.

Payment must be received before the first session of the new month.

No Payment – No Entry Policy (Effective April 2026)

Due to ongoing late and unpaid fees, Aspire Gymnastics NI operates a strict No Payment – No Entry policy.

If payment has not been received before the first session of the new month:

  • Your child will not be permitted to attend.
  • If the first session is missed without payment, the place will be offered to a child on the waiting list.

If you are experiencing financial difficulty, please speak confidentially with Stephanie before the payment deadline.

Late Payment Fee

A £5 late payment fee will be added to any invoice not paid by the first day of the new month.

Absences

Fees secure your child’s place within the class.

Refunds cannot be issued for absences due to:

  • Illness
  • Holidays
  • Other personal circumstances

If fees remain unpaid and your child is absent for two consecutive weeks without explanation, their place may be offered to a child on the waiting list.

Session Cancellation

Occasionally, sessions may need to be cancelled or postponed due to circumstances beyond our control, including:

  • Staff illness
  • Venue closure
  • Adverse weather
  • Other unforeseen events

In these circumstances, Aspire Gymnastics NI will:

  • Discount the following month’s fees, or
  • Offer an alternative session where possible.

TRAINING ATTIRE POLICY

Gymnasts must wear suitable clothing that allows full movement and ensures safety.

Acceptable Clothing:

  • Leotard
  • T-shirt with shorts
  • Leggings
  • Tracksuit bottoms
  • Grip socks

Prohibited:

  • Crop tops
  • Loose or baggy clothing
  • Denim
  • Tights
  • Socks (unless grip socks suitable for gymnastics)
  • Jewellery (including smart watches and fitness trackers)
  • Makeup and face paint

All gymnasts must have hair securely tied back.

Club Kit

Aspire Gymnastics NI offers club kit items for purchase.

  • Pre-loved items may be available via the club Facebook swap shop.
  • Custom club leotards take 6 weeks for delivery.
  • Club tracksuits are available to order from Playr-Fit at selected times during the year.

Since October 2021, no items will be ordered without full payment.

ALLERGEN POLICY

The health and wellbeing of all gymnasts is paramount. The following items are strictly prohibited on club premises:

  • Nuts
  • Peanuts
  • Blackcurrant fruit
  • Blackcurrant juice
  • Kiwi fruit

This list may be updated as membership changes.

GYMNAST DROP-OFF & COLLECTION POLICY

  • Gymnasts must be brought to the gym hall doors on time.
  • A coach will invite gymnasts into the hall at the start of the session.
  • Gymnasts must not enter the hall before their session begins.
  • Collection is from the rear door of the main hall at the end of the session.
  • Parents must inform the club if they will be late or if someone different will be collecting their child.
  • No person under 17 may collect a gymnast.
  • Gymnasts under 17 wishing to travel alone or with someone under 17 must provide written parental permission.
  • Gymnasts must remain inside the building until collected.

Aspire Gymnastics NI cannot be held responsible for breaches of this policy.

COMPLAINTS PROCEDURE

As an affiliated club of British Gymnastics, Aspire Gymnastics NI follows all British Gymnastics procedures relating to:

  • Complaints
  • Disciplinary matters
  • Membership suspensions
  • Expulsions

The welfare and safety of members is our highest priority.

The club has a Designated Welfare Officer. All complaints, grievances, and concerns regarding poor practice should be directed to this officer.

All matters will be handled confidentially and in accordance with British Gymnastics procedures. Where an issue cannot be resolved at club level, it will be escalated under British Gymnastics formal procedures.