Privacy Policy
PRIVACY NOTICE
When we collect, use, share, retain or do anything with your personal information (known collectively as processing) we are regulated under the General Data Protection Regulation (GDPR) and are responsible as the data controller of your information.
We take your privacy seriously and will ensure your personal information is kept safe and secure.
Information we collect from you
We will collect and process data when you join our club. This data includes the following:
- Personal information when you complete a registration form for participation in classes.
- When you make enquiries about our products or services
- When you order products from us
- When you volunteer to support us
- When you volunteer feedback in surveys or fundraising activities
- If you were to have an accident we will complete an accident report. We have a legal obligation to keep this data.
Acceptance of terms
By submitting information to us, you:
- Agree to accept the data protection practices outlined in this privacy policy; and
- Consent to our collecting and processing your personal data in accordance with this privacy notice.
Use of your information
We need to process information about you or your child for the following reasons:
- Contractual purposes
- To ensure you/your child is well supported and safe whilst participating in their classes
- Communicate with you about classes
- Occasional contact regarding club fundraising activities
- Maintaining class attendance and records, BG membership, affiliation fees and class fees
- Communicate changes to our terms and conditions
- Legitimate interests
To meet the legitimate aims of the club and ensure your child is well supported and safe whilst participating in gymnastics. This includes:
- Carrying out any relevant risk assessments: Some individuals may present with a medical condition that may pose a potential risk of harm from participating in gymnastics. It is vital that you share any relevant medical information. We will ask for your agreement to undertake any appropriate assessments.
- Identifying any reasonable adjustments and adaptations to support inclusion:
If you or your child has a disability or any special needs, we will review the information you have provided to help us identify any actions we can take to support inclusion. We may need to ask you for more information to help us in this process.
- Responding to any comments, questions or complaints you may send us.
- Maintaining class attendance records and contact details for emergency purposes.
- Filming and taking photos for coaching purposes and/or to promote the Club on our Website, Club Social Media accounts and in communications. All film and photos of children will only be published in line with our policy.
(You have the right to object to any of the above uses of your information by contacting us. Please note that in some cases, this may affect our ability to carry out the things we need to do for you to take part in gymnastics.)
- Legal reasons
To comply with applicable laws and protect legitimate club interests and legal rights. This includes, but is not limited to the use of your information relating to legal claims and compliance and regulatory activity.
- Marketing
With your consent, we may send you information by email, SMS, WhatsApp or via Social Media about Club news, activities, products and opportunities that we think will be of interest to you. You can ask us to stop sending you this information at any point.
Disclosure of your information
We value your privacy and do not sell your information to any third parties under any circumstances.
We will not share your information with any other organisations except with your consent or in exceptional/emergency circumstances where we believe that the sharing of information about you is vital to protect you, your child or another person.
If you / your child want to enter a competition provided by an external organisation, we will, with your agreement, share the information required to enter the event, usually name, DOB and gender. Most competitions are large events and there are likely to be photographers and people filming.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine reason to need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
Communicating with you
Your right to control what communications, if any, that you receive from Aspire Gymnastics NI is important to us.
Aspire Gymnastics NI may contact you about classes, fundraising activities, any kit/clothing information or promotions, and any other relevant correspondence e.g. short notice closures, competitions etc. You can opt in or out at any time. Please note that opting out may affect our ability to carry out the things we need to do for you or your child to take part in our classes.
Changes to this privacy notice
We reserve the right to update, modify and/or change this Privacy Policy at any time. Any such changes will be communicated to you.
Individual rights
You have the right to object to any of the above uses of your information by contacting us. Please note that in some cases, this may affect our ability to carry out the things we need to do for you to take part in gymnastics activities.
You have the right to see the personal information we hold about you. You can request a copy of any information we hold by writing to us at the email address below.
If we do hold information about you, you can ask us to delete it or correct any inaccuracies. We will either make the requested amendments or provide an explanation as to why we are not making changes.
If you leave the club the information you have provided will be kept on hard copy for eighteen months and digitally for three years, except where there is a legitimate and lawful reason to continue to hold your data or you re-join the club within that period.
Contacting us
Please contact us in writing if you have any questions about our Privacy Notice or information we hold about you.
Email: aspire.gym@outlook.com